Features · Bed management
Bed management for hostels
Every bed inside a dorm is its own bookable unit in EZ2Stay — not a headcount inside a room. New reservations auto-assign by room type, respect gender-segmented dorms, keep groups adjacent, and give bottom bunks to guests with accessibility needs first. Reception can always drag-and-drop reassign by hand.
What is bed-level inventory in hostel software?
Bed-level inventory means treating each bed inside a shared dorm as its own bookable, assignable unit — with its own occupancy, gender rules and locker — instead of managing at the room level the way a hotel PMS does. In EZ2Stay, every dorm is broken down into individual beds; when a reservation comes in, the system auto-assigns a bed by room type, respects gender segmentation on segmented dorms, keeps group bookings on adjacent beds, and gives bottom bunks to guests with accessibility needs first. Reception can always drag-and-drop reassign from the admin calendar if something needs to change by hand.
| Capability | Limit | Status |
|---|---|---|
| Per-bed inventory inside every dorm, not room-level booking | applies to dorm beds; private rooms book as a single unit | Live |
| Auto-assignment on every new reservation: room type, then gender segmentation, then group adjacency | assignment runs automatically, without asking staff to confirm each one | Live |
| Bottom bunks prioritized automatically for guests with accessibility needs | priority order, not a guarantee — a fully booked dorm can still run out of bottom bunks | Live |
| Paid bottom-bunk preference guests can select for themselves | separate from accessibility priority; the owner decides whether to offer it and configures the price | Live |
| Manual drag-and-drop reassignment from the admin calendar | override is manual and staff-initiated — nothing reverts it automatically | Live |
| One locker tied to each bed | pilot property runs 49 lockers for 49 beds — a fixed one-to-one ratio, not a shared pool | Live |
How it works
- A reservation comes in. Whatever channel it arrived through, the booking lands in EZ2Stay with a room type and dates — the channel manager and PMS are part of the package.
- A bed is assigned automatically. EZ2Stay filters available beds by room type and date range, then applies gender segmentation if that dorm is segmented.
- Groups and accessibility needs are handled. Group bookings get adjacent beds where possible; guests with accessibility needs are assigned bottom bunks first.
- Reception can override by hand. Drag-and-drop reassignment is always available from the admin calendar if a manual change is needed.
- The bed's locker follows it. Each bed carries its own locker code, issued the same way as the bed's other access codes at check-in.
What the owner configures
| Setting | Default | Who can change it |
|---|---|---|
| Gender segmentation per dorm | off, set per dorm | Owner |
| Paid bottom-bunk preference | off | Owner |
| Bottom-bunk priority for accessibility needs | on, runs automatically | Not configurable — by design |
| Group-adjacency assignment | on | Not configurable — by design |
| Manual bed reassignment | available any time | Staff with calendar access |
This bed-level allocation runs in production at Popcorn Hostel, Bucharest — 49 beds, 49 lockers, one per bed — where every reservation is auto-assigned down to the bed before the guest ever arrives.
Not a fit if
- You run a hotel with private rooms only — bed-level assignment logic doesn't add anything over simple room booking.
- You want lockers shared between multiple guests, or unassigned — EZ2Stay ties one locker to one bed, not a shared pool.
- You need automatic re-optimization of an entire dorm's layout — auto-assignment runs per new reservation; guests already assigned aren't moved automatically.
Frequently asked questions about EZ2Stay for hostels
What does bed-level inventory mean?
Each bed inside a dorm is its own bookable unit with its own occupancy, gender rules and locker — not just a room with a headcount.
How are beds assigned to guests?
Automatically: by room type first, then gender segmentation if the dorm is segmented, then group adjacency for guests booked together, then bottom-bunk priority for accessibility needs.
Can staff move a guest to a different bed manually?
Yes — drag-and-drop reassignment is always available from the admin calendar, for any reason.
Do guests get to choose their bunk?
Owners can offer a paid bottom-bunk preference that guests select for themselves, separate from the automatic accessibility priority that always applies.
Is there one locker per bed, or shared lockers?
One per bed. The pilot property runs 49 lockers for 49 beds — a fixed one-to-one ratio, not a shared pool.