Hostel software for surf hostels
Guests are out on the water all day and back at whatever hour the swell allows, staffing swings hard between high and shoulder season, and the owner isn't always on-site. EZ2Stay lets guests in whenever they actually arrive, gives every guest their own locker code for boards and wetsuits, and runs entirely from a phone.
What does a surf hostel need from its software?
A surf hostel needs arrivals that don't depend on a fixed check-in window, since guests come back from the water at odd hours; secure, individual storage for boards and gear; a way to manage a property whose staffing changes with the season; and the ability to run things remotely when the owner isn't on-site. EZ2Stay issues each guest a time-limited code that works at any hour, gives every bed its own locker with a unique guest code, prices per bed configured rather than per staff shift, and puts the full admin in a phone's browser.
| Job to be done | What EZ2Stay does | Status |
|---|---|---|
| Let guests in whenever they get back from the water | 4-digit time-limited access codes activate at check-in time and work at any hour — no fixed arrival window to staff for | Live |
| Secure boards, wetsuits and gear per guest | One locker tied to each bed, with its own unique guest code — not a shared pool | Live |
| Handle staffing that swings with the season | You pay per bed you've configured, not per staff shift — a 20-bed hostel pays €29/month regardless of who's on shift that week | Live |
| Run the property while traveling or between seasons | Full admin — dashboard, check-ins, access codes, cleaning board, bookings — runs in a phone's browser from anywhere | Live |
| Keep the channel manager in sync while short-staffed | Channel manager & PMS included in the package, bookings sync automatically within minutes | Live |
| Get arrivals sorted before guests even land | Guests get their check-in link 48–72h before arrival and complete it from their phone in about 3 minutes | Live |
Our staffing changes a lot between high and shoulder season — does the software cost change with it?
No — pricing is per bed you've configured, not per staff shift or per guest checked in. A 20-bed hostel pays €29/month from Basic at €1.49/bed/month, whatever the season. What changes with the season is the staff cost EZ2Stay replaces, not the subscription itself.
Guests are out surfing all day and come back at odd hours — how do they get in?
Their 4-digit code activates at check-in time and works identically whether they're back at 4pm or well after dark. There's no fixed arrival window that needs someone at a desk.
How do we keep boards and wetsuits secure?
Every bed has its own locker with a unique code issued to that guest — not a shared storage room with one key passed around. Popcorn Hostel runs 49 lockers for 49 beds, a fixed one-to-one ratio.
I'm not always on-site — can I actually run this remotely?
Yes. The full admin — check-ins, access codes, the cleaning board, bookings — runs in a phone's browser, so day-to-day management doesn't require being physically at the property.
How do we keep our booking channels synced when the team shrinks in low season?
The channel manager and PMS are included in the package, not a separate tool someone has to maintain. Bookings sync automatically from every connected channel within minutes.
EZ2Stay runs in production at Popcorn Hostel, Bucharest — 49 beds, an urban hostel, not a surf hostel one. The model is the same, the seasonality is not: what we prove daily is the receptionless mechanics — check-in, codes, cleaning — not surf-hostel experience.
Not a fit if
- You want the subscription cost to drop automatically as occupancy drops in low season — pricing is per bed you've configured, not per guest checked in that night.
- You already run lock hardware from Nuki, Salto, igloohome or Yale — TTLock is the only live lock brand today.
- You want guests to pay cash at arrival — everything, including tourist tax and deposits, is collected online before arrival, by design.
Frequently asked questions about EZ2Stay for hostels
Does pricing scale down automatically in the off-season?
No — you pay per bed configured, not per staff shift or per occupied bed. Minimums are €29/month (1–20 beds), €49 (21–50) and €99 (51+), the same year-round.
Can guests check in at any hour, even after dark?
Yes. Their access code activates at check-in time and works identically at any hour — there's no fixed window that needs staff coverage.
Is there a separate code for the locker where guests keep their board?
Each bed has its own locker, and each guest's single code covers it along with gate, entrance and dorm — one code, four zones, not a separate locker key.
Can I manage the hostel remotely if I'm traveling?
Yes — the full admin runs in a phone's browser, so check-ins, access codes and the cleaning board can all be managed without being on-site.
How fast can we go live before the next season starts?
EZ2Stay is typically live in 1–2 weeks once channels, locks and check-in steps are configured.